Governance and The Corporation of New College Stamford


Introducing the College Corporation

We want to make sure our students, staff and the community we serve, can find out what we do and what decisions we take.

It is important that you have this information because:

  • we look after public funds and must show that we use those funds properly and effectively;
  • the College is a local community resource.

We hope that the information available here allows you to understand what it is we do and gives you the confidence that the College is being properly run to benefit the people and communities we serve.

How to Contact Us

If you:

  • have any questions;
  • want to raise any issues;
  • are unable to find the information you want; or,
  • you wish to apply to join the Corporation,

Please contact the Clerk to the Corporation in writing to:

Mrs Sally Brook Shanahan – Clerk to the Corporation
New College Stamford
Drift Road
Stamford
Lincolnshire
PE9 1XA

Sally.BrookShanahan@Stamford.ac.uk


What are We?

We are a Further Education College Corporation established by the Further and Higher Education Act 1992. The powers of the Further Education Corporations are detailed in this Act, as amended by the Learning and Skills Act 2000, the Further Education and Training Act 2007 and the Education Act 2011.

We are also an exempt charity. Our principal regulator is the Department for Education.

A “Corporation” is a legal term describing a number of people working together as if they were one person. A corporation carries on working as a succession of new people replace those who retire or resign. The people making up the corporation are correctly referred to as ‘Members’. Sometimes these individuals may also be referred to as “Governors”.

The Corporation has established four committees which meet regularly. The committees deal with specific parts of our work. Those committees are the:

The work of the Remuneration Committee is now conducted in the full Corporation.
All our committees operate under agreed terms of references (see above) that are reviewed regularly at least on an annual basis.


What Do We Do?

As a Further Education Corporation we are concerned with governing our College.

The documents which set out the membership of our Corporation and what we need to do to govern the College are the:

The Instrument and Articles of Government (“I&A”) sets out our six non-delegable functions. These are to:

  • determine the College’s educational character and mission
  • approve the annual estimates of income and expenditure
  • be responsible for ensuring the solvency of the College and safeguarding its assets.
  • appoint the Principal and holders of senior posts.
  • appoint the Clerk
  • modify (or revoke) the I & A

We work closely with our Principal her Executive Team to carry out these responsibilities.

Schedule 4 of the Education Act 2011, which came into force in March 2012, gave F.E. Colleges greater freedoms and flexibilities in terms of the content of their I&A. New College Stamford has responded to this opportunity and its fully revised I&A was approved by the Corporation in April 2013. This has been followed by reviews at least annually.


Membership

The Corporation comprises up to 20 governors from a variety of backgrounds whose experience, knowledge, skills and strategic leadership make a vital contribution to the College’s continuing development. The College Principal and Chief Executive, two members of staff and four students (one HE and three FE) are all members of the Corporation.

Our Role

The legal power of our Corporation rests with the Corporation and not with individual Members. Therefore:

  • we should support decisions agreed by the majority of Members;
  • we should not speak on behalf of the Corporation unless we have been specifically asked to by the Corporation;
  • we share responsibility for decisions;
  • we must respect confidentiality

As individuals we are not personally liable for the debts of College, unless it is shown we have acted negligently or improperly.

We are volunteers and are not paid.

On appointment we must declare any convictions, bankruptcy proceedings, and any financial and non-financial interests we have. These interests are recorded in a register of Members’ Interests which is available for public scrutiny.

On appointment, we agree to follow our Code of Conduct

 Corporation Meetings and Public Access

The Corporation usually meets at least six times each academic year.

Committees meet regularly to focus on specific areas of Corporation business, between three and five times per year

Whilst the majority of business conduction by our Corporation is not confidential, our meetings are not generally open for members of the public or the press to attend meetings as observers.

If you wish to attend all or part of a Corporation meeting you should provide a written request to the Clerk for consideration by our Corporation.

Publication

Corporation and Committee minutes will be posted on this website. This will happen as soon as possible after a meeting and once our Corporation or the relevant Committee agrees that the minutes are accurate and can be published.

This process has been agreed because, until that point in time, our Corporation or a Committee could reject any part of the minutes as incomplete, misleading or factually incorrect.

Corporate Meeting Minutes for the last three academic years are published on the website along with Committee Minutes for the last three academic years (except where the committee has not been established for that duration).

The minutes from the previous stand alone Search Committee are also available

Agendas and non confidential supporting papers together with minutes that pre-date those that are published, can be provided on request to the Clerk.

Confidentiality

Confidentiality is dealt with under paragraph 17(2) of the Instrument of Government (April 2016 revision)


Other Important Documents


How We Listen to the Voice of Students and Staff

Our Corporation must publish its arrangements for listening to the voices of students and staff at the College about what our College does, its strategic direction and its activities.

Students

Staff

The Learner Voice is at the heart of our decision-making and quality assurance processes. Learners/students are consulted via the following means:

  • Student/learner focus groups;
  • Student surveys carried out by the College;
  • National/external student surveys;
  • Student Voice tutorials across all curriculum areas across the year with feedback via termly/annual reports;
  • Student views ascertained during classroom observations;
  • Student Council;
  • The College also engages with its HE students through the feedback received as part of the National Student Survey;
  • Feedback from students/learners feeds into the College quality assurance and review processes, including the Self-Assessment Report and the Quality Improvement Plan;
  • ‘You Said, We Did’ poster campaigns;
  • Appointment of Student Members to serve on the Corporation.
The College seeks to engage with staff through the following opportunities:

  • Termly Joint Consultation Committee meetings with Trade Union representatives
  • Annual Staff Survey
  • Staff briefings conducted by the Principal
  • Regular Staff Briefings
  • College Staff Focus Groups
  • Appointment of Staff Members to serve on the Corporation

Two staff and at least two student Members are appointed as Members of our Corporation and play a full part in its discussion, debate and decision making.

 


Would you like to join us?

We want to hear from people who may be interested in becoming a Corporation Member.

We want our Members to have a wide range of skills, backgrounds and expertise. This is to make sure we have the benefit of views from, and are truly representative of, our community.

All our Members are appointed as individuals, including those Members who are staff or students. Members are not representatives of the organisations or communities from which they come. Once appointed, Members are required to put the interests of the College first.

From time to time the College has vacancies for external Members to join the Corporation. If you are interested in becoming a Member you should ask yourself the following questions:

  • Do I have the commitment?
  • Do I have an interest in education?
  • Do I have balanced judgement?
  • Do I have a specific skill, professional qualification and/or experience?
  • Do I have an ability to assess complex issues?
  • Do I have links with the local community or business that I can use for mutual benefit?
  • Can I commit to attending a number of meetings during the year?
  • Can I put in time before meetings to read the papers?

If you want to receive further information please contact the Clerk to the Corporation in writing to:

Mrs Sally Brook Shanahan – Clerk to the Corporation
New College Stamford
Drift Road
Stamford
Lincolnshire
PE9 1XA

Sally.BrookShanahan@stamford.ac.uk

New College Stamford Governor Pen Portraits